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How document management can help any business emerge from the chaos of too much paperwork

There are many different types of cataloging processes, all of which are generally referred to by the term document management. At its most primal level, document management can even refer to simply shoving your important documents into a desk drawer. But at its most sophisticated level, document management is the process of keeping track of these important documents from the time they are printed to when they are finally shredded. When reading articles about document management online or in print, you will find that for the most part, these articles are in agreement about the definition of document management, as well as it’s function. They also agree as to how document management is practiced among modern day businesses. What document management strives to do is make it easy for any business to create, store, and update all of their critical business documents. An organized document management system guarantees that classified documents remain private and that any document will be easy to find if needed. When computers were still new, it took sophisticated and expensive equipment to be able to organize a business’s important documents, and so only really wealthy companies were able to utilize document management systems. However, within the last twenty years, computers have become both more sophisticated, as well as more affordable. This has made it so that even relatively small businesses can now get document management systems. However, not every document management system has the capability to do every aspect of document management. Some products are broader in scope than others are. One document management company, for instance, concentrates its services on helping businesses shred important documents in a secure way. All of these companies focus on bringing a higher level of order and accuracy to businesses, no matter which particular area they specialize in. Below, you will find a list of some of the businesses that offer document management services. We have also detailed what areas each company specializes in. If you would like more information on any one of these companies, then go to that company’s individual webpage. Imanage Document Management works to help corporations with world wide operation bases manage a wide variety of documents. Astron Document Management offers a wide range of services, including customer service, e-commerce, insurance claims, online transactions, business transcription, and data entry and capture. Invu Document Management’s services are so broad that they can help an office become nearly paperless. This software merges existing computer systems and puts all of a business’s documents into a filing system that can be searched and updated from any location in the world. Cintas Document Management specializes in document shredding, long term storage and imaging of important documents. Alfresco Document Management provides a document management system that can be tailored to the unique needs of any business. It???s ability to integrate with installed Microsoft systems make it easy to put into operation with minimal disruption of day to day operations.

Integrated Lead Generation – Use Multi-channel Approach for Marketing

No one in the print and mail world is denying the benefits of the internet and online marketing channels.  However, smart marketers who understand their prospects also realize that putting all of their marketing budgets into an online environment can be a costly mistake.  
To truly get the most bang for your marketing dollar, you need to stick with the tried and true approach of an integrated plan.  With the barrage of marketing messages hitting your target audience every day, creating a plan that features different channels – both on- and off-line – will greatly improve your chances for success.
Further, you can use both online and off-line direct mail channels to work together.  For example, if you are launching a new B:B lead generation campaign featuring a limited time offer, you could use a teaser email as a first touch, highlighting some of the key product benefits and features, while encouraging recipients to be on the lookout for a valuable offer in the mail.  Then, when that direct mail piece arrives, the call-to-action could direct the recipient to a personal URL where pre-filled form and data capture would occur.
Obviously, if the recipient takes the time to open and click-through the teaser email, they can go through the same experience and you can eliminate the second direct mail touch, but since email inboxes are so cluttered today, the teaser email often times can act as more of a brand impression and «heads-up» that helps trigger a reminder for the recipient when the direct mail piece arrives.
Again, with the thousands of marketing messages pounding consumers daily, the best way to stand out and get noticed is through the use of an integrated, multi-touch approach.

How-To Define the Scope of a Project Management

How-To Define the Scope of a Project Management

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By S. Maurer

Defining Needs and Wants is an excellent way to define the scope of a Project Management and to set the parameters for Project Management planning; it can be a catalyst for discussion about what is really needed from the Project Management; and, it can force realistic decisions about what can and can’t be done.

People on Project Management often come together as strangers.

Project Management includes implementing the project plan, along with careful controls to stay on the «critical path», that is, to ensure the plan is being managed according to plan.

When you think of a business/services/manufacturing Director/Manager, typically, you will think of someone who oversees a specific functional business/services/manufacturing area — for instance, a sales team Director/Manager, or the Director/Manager of the accounting department.

Most teams find that the technical portion of the projects is easy.

Project Management are performed for results.

Project Management PM is used by large corporations, governments, and smaller organizations to standardize and reduce the tasks necessary to complete a project in the most effective and efficient manner and covering any field.

Many scheduling applications are tailored to specific manufactures or project types, but all use CPM precedence methodology.

How Printing Products Can Help Your Business

If you are a business owner, then you need to know how important printing services can be for your company.  If you want to grow your business or simply help it function more smoothly, printing can help you achieve your goals.  Here is a look at exactly how printing can help you.

Day-to-Day Business

There are certain daily activities that occur in your business with which printing can help.  For starters, many businesses need a good way to keep track of sales or services for which they need to bill the customer.  While some of this can be done online or on the computer, it is also a good idea to keep a hardcopy for your records as well, as you never know when a computer may crash or get a virus that could cause files to be deleted.

A printing company can help you to create professional invoices that will detail out the charges for each customer.  They can also help you to create other forms that you might need on a daily basis, such as patient information forms or order forms.

Other times, you may need to contact a client with a concern that has nothing to do with placing an order, such as sending them a letter in response to a question or a thank you card for doing business with you.  Printing companies can assist you with these needs as well by helping you design your own letterhead, envelopes, return labels, note cards, and similar items.  By having a professional letterhead set for your correspondence, you can further cement your professional image in the minds of your clients.

Advertising

Beyond the day-to-day activities, it is important not to forget how important it is to keep and attract new customers.  This is where advertising comes into play, and again, it is an area where printing services can help you.  Your printer can help you with everything from designing a business card to larger projects like outdoor posters.  Create brochures and flyers for upcoming conventions, create catalogs for mailings, or simply design an eye-catching postcard to announce an upcoming sale.  Printing can allow you to do all of these things, and with the right printer, you will further boost your professional image and avoid breaking the bank.

Professional Designs

Printing services can help you to improve your image and function more smoothly as a company.  Even better, you do not even have to have experience in design to create professional-looking products.  A good printing service will be able to offer you templates and/or design services that can assist you with creating products that will attract the attention of your customers.  Even better, your printing company can do so for a fraction of the cost it would take for you to print up the same items on your own, while at the same time avoiding that “homemade” look that keeps small businesses from being taken seriously.

If you want your business to succeed, then you cannot overlook the important role that printing will play in your success.

Importance of Online Presence For Businesses

While it is extremely important for all kinds of businesses to have a website, it is even more important to be able to get customers to visit your website. What’s more, you will need to do offline as well as online advertising in order to achieve this.

When advertising offline, make sure that you always put your website as a method that can be used to contact you. The name of the website is very important. You should use something that describes the business or company. Try using a name that is catchy that people will be able to remember. You need to put your website out there in front of customers as much as possible. It is possible to create business cards or place ads in a newspaper or phone book.

Doing this will make your business look more professional and more modern. Nowadays, it is very common for all businesses to own a website. It can reflect pretty poorly on a business if they do not have a website.

One of the advantages of a website is that you can place much more information in front of your customers using a website as opposed to print media. You should use a print ad as a way to brint people to your website. Then you will want to use your website to tell customers about your business, products, company, services, contact info and hours of operations. You should think from the customer’s perspective when building the website. Answer all of their questions on the website.

Many potential customers will visit websites that they have seen advertised in print media in order to find out more information about a business. This is why it is extremely important to have a website up and running. And this is why it is equally important to advertise online and offline. We have spoken with an individual who operates a small business that caters to residential and small commercial clients. The business owner placed an ad in their local yellows that listed only the business website address which also happens to be the name of their company. Here is the result:

Potential customers who need the offered service will go to their local yellow pages and see a number of business and companies listed there. Many of these businesses will only list their names and phone numbers. This information really tells nothing to the individual looking at the businesses. This particular business owner listed their website address. Therefore, potential customers can jump on their computer and surf to this business’ website. This already gives this particular business something unique. The website was created by the business owner in a short period of time. The potential customers have already put a little time and effort into looking up the business. This business owner has put much more effort forth than the other business owners. Using the website, potential customers can determine who the owner is, what the company offers and reasons why they should do business with this specific business.

All of the information available on the website is much more than what can be displayed in a phone book ad. Customers who visit the website call the business owner and he closes the deal. The business owner often asks the customers how they found out about the business and most of them reply that they saw the website in the yellow pages. This is a very effective method of using both online and offline advertising. A website is capable of doing much more than any print ad. In order to take advantage of the website though you will need to direct customers there.

With a powerful online presence, you can dominate the local search engine results and have a major advantage over the competition.